Shipping your car for the first time can feel overwhelming — but it doesn't have to be. At InstaTow, we've helped thousands of customers transport their vehicles safely across the United States. In this guide, we break down the entire car shipping process step by step so you know exactly what to expect from the moment you request a quote to the day your vehicle arrives at its destination.
What Is the Car Shipping Process?
The car shipping process is a series of steps that begin when you decide to transport your vehicle and end when it's delivered to your specified destination. Whether you're relocating, buying a car online, or sending a vehicle to a family member, understanding this process helps you avoid surprises. For a full breakdown of our car hauling services, visit our services page.
Step 1: Get a Quote
The first step in the car shipping process is requesting a quote. At InstaTow, this is fast and free. You'll need to provide:
The year, make, and model of your vehicle
Whether the car runs or not
Your pickup and delivery locations (city and state)
Your preferred pickup date
Your contact information
Once submitted, our team calculates the cost based on distance, vehicle size, transport type (open or enclosed), and current fuel rates. You'll receive a detailed quote — no hidden fees. Get your free quote here →
Step 2: Review and Approve the Quote
After you receive your quote, take time to review it carefully. At InstaTow, we believe in full transparency. Our quotes include:
Total shipping cost
Estimated pickup and delivery windows
Type of carrier (open vs. enclosed)
Any optional insurance upgrades
You can approve the quote as-is or make a counteroffer. Once agreed, we move to scheduling your pickup.
Step 3: Schedule Your Pickup
Once the quote is approved, we coordinate with our nationwide network of licensed carriers to schedule pickup. Typical scheduling takes 1–3 business days. You'll receive:
Confirmation of your pickup date and window
Your carrier's name and contact information
A tracking link so you can follow your shipment in real time
Step 4: Prepare Your Vehicle for Transport
Before the carrier arrives, prepare your vehicle properly. This ensures safe transport and protects your claim rights if any issue arises. For more details on protecting your vehicle, read our guide on car shipping damage.
Vehicle Inspection Before Pickup
Wash your car so existing scratches and dents are visible
Take photos of all sides — front, rear, both sides, roof, and interior
Document any pre-existing damage in writing
Remove all personal items from inside (they are not covered by transport insurance)
Leave only 1/4 tank of fuel — a full tank adds unnecessary weight
Disable car alarms to prevent disruptions during transport
Retract or remove any exterior accessories (antennas, spoilers, etc.)
Step 5: Vehicle Pickup & Bill of Lading
When the carrier arrives, they conduct a thorough inspection alongside you — this document is called the Bill of Lading. Both you and the driver sign a condition report noting any pre-existing damage. Keep your copy safe. At InstaTow, all carriers are licensed through the Federal Motor Carrier Safety Administration (FMCSA), ensuring full legal compliance.
Step 6: Transport & Real-Time Tracking
Your vehicle is now on its way. InstaTow provides real-time tracking so you always know where your car is. During transport:
Your vehicle is secured to the carrier using tie-down straps
Our team monitors the route and communicates any delays
You can call or email our team anytime for updates
Typical transport times range from 1–7 days depending on the distance. Cross-country routes (e.g., California to North Carolina) typically take 5–7 days.
Step 7: Vehicle Delivery & Final Inspection
When your car arrives, conduct a final inspection before signing the delivery paperwork. Compare the vehicle's current condition against the Bill of Lading from pickup. Check:
All body panels for new scratches or dents
The windshield and windows for cracks
The undercarriage (if accessible)
All lights and mirrors
If you notice new damage, note it on the delivery receipt before signing and contact us immediately. See our guide on what to do if your car is damaged during shipping.
Step 8: Make a Deposit Payment
At InstaTow, your deposit is only collected after your vehicle is picked up — not before. This ensures a secure and transparent experience. Final payment is due upon delivery, processed securely through Stripe.
Open vs. Enclosed Car Shipping: Which Should You Choose?
Not sure which option is right for your vehicle? Visit our car hauling service page for a full comparison, or check our FAQs.
How Long Does Car Shipping Take?
How Much Does Car Shipping Cost in 2026?
Car shipping costs vary based on distance, vehicle type, transport type, and seasonality. On average:
Short distance (under 500 miles): $300–$600
Medium distance (500–1,500 miles): $600–$1,000
Long distance (1,500+ miles): $900–$1,500
Get an exact quote for your route →
Why Choose InstaTow for Vehicle Shipping?
Fully licensed & bonded with FMCSA (DOT #4338302)
Real-time tracking from pickup to delivery
No upfront deposit — you only pay after pickup
Nationwide coverage across all 50 states
Secure payments via Stripe
Expert handling of cars, motorcycles, RVs, and boats
Verified by the Better Business Bureau — we take trust seriously.
Frequently Asked Questions (FAQ)
Q: How far in advance should I book car shipping?
A: We recommend booking at least 1–2 weeks in advance. Last-minute shipping is possible but may cost more. See our FAQs page for more booking tips.
Q: Is my car insured during transport?
A: Yes. All InstaTow carriers carry cargo insurance as required by federal law (FMCSA). For high-value vehicles, we offer enclosed transport and supplemental insurance.
Q: Can I ship a non-running vehicle?
A: Yes. We can ship inoperable vehicles. A winch or forklift may be required for loading, which may add a small fee. Contact us to arrange.
Q: What if my car is damaged during shipping?
A: Document any new damage on the Bill of Lading at delivery, take photos, and contact our team immediately. Read our full guide on car shipping damage & claims.
Q: Do I need to be present at pickup and delivery?
A: You or an authorized representative must be present at pickup to sign the Bill of Lading. For more details, visit our FAQs page.
Ready to Ship Your Vehicle?
Get your quote at insta-tow.com/place-order →
Call: +1 (252) 701-0182 | Contact Us | InstaTow LLC | 215 US Highway 1 S, Norlina, NC 27563